Role of Time Clocks in Business

The word “time clock” often conjours up images of employees lined up at the door to their place of employment waiting to time stamp a card documenting their presence at work in order to collect their wages on pay day. Time clocks are still in existence but have changed in design, color and function.

Time clocks keep track of employee attendance, absenteeism, tardiness and make the payroll process work more efficiently. There are time clocks that work with the standard punch card while newer models require only a swipe of the finger or the entrance of a PIN code to punch in and out.

Time clock technology has advanced to include time clocks that can be monitored from a PC, automatically total an employee’s hours, take into account holiday, vacation, sick and personal time, see who is in or not in at any given time, adjust employee punches, enter employee data, shift schedules and clock rules and hold archived information.

State of the art time clocks generate reports of hours, summaries, actual and anticipated overtime, holidays, vacations, approved and unapproved time cards and archived time data. Files can be viewed on screen, printed or saved to a file.

The time clocks and the data it records will help with time and expense management, as well as identify time related issues for general use or project management. Accountants will have exact time records for billing and payroll and provide stepping stones for better time management.

Most time clocks are compatible with a number of payroll and billing systems providing a seamless method to crunch the numbers and pay vendors and employees. This puts efficiency into the system and minimizes errors in billing and payroll.

Electronic regulated time clocks gives greater flexibility to employers and allows for additional time clocks to be placed around the business and tie them all into one main system. There are also time clocks that are battery operated and are ideal for locations where power is not practical, there are power failures or temporary locations that needs time data collection for the short term.

Clocks are designed to adjust for daylight savings time or reset after an interruption in power. Clocks can be wall or table mounted and has built in battery backup systems. Time clocks can be adapted to a small or large business and can be upgraded or downsized to accommodate change in the number of employees.

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